Adventures in Community Outreach - A Day of Service

In addition to my full-time job as Creative Services Director for a radio station, I serve as the Director of Community Connections, the local outreach ministry of my church, Central: a Christ-centered church.  If you're a regular reader of this blog, you know that occasionally I write a new entry for the series - "Adventures in Community Outreach".  These posts detail just a few of the different outreaches my church has held over the years, in hopes that you may become inspired to do something similar to reach your community.

Last June, we held a Free Market on our grounds to help those who recently transitioned into their own home from a shelter situation, or who were struggling financially and needed household items.  It was a tremendous undertaking and touched about 300 lives, but we decided it's something to carry out every few years, not annually.  

That meant we needed a new idea this June.  I spent many months praying about what that would look like, and kept coming up empty.  Because my desire was to have our next outreach take place in the community and not on our grounds, we considered doing a health fair at a church we work with in the city.  But although I thought it was the right direction, several doors closed and it was necessary to go back to the drawing board.  That made me very nervous because we had a date of June 1st set aside, and March was rapidly approaching.  One day I may learn that my timing is not God's divine timing!

Because these church-wide outreaches tend to garner 150 - 200 volunteers, I had been stuck on finding a vehicle large enough to accommodate that size group.  Slowly, through a number of encounters, God shifted my thinking, and "Central Cares Day" was born.

Central Cares Day will take place June 1st from 9 til noon.  Groups of 5, 10, or 20 people will meet for a time of prayer and encouragement before going out to perform practical acts of service at the 16 sites we've identified throughout our county:

The Salvation Army, Habitat for Humanity, Mercer Street Friends (a food bank), Choice One (a crisis pregnancy center), The Arc Mercer County (a group home), Morris Hall (a nursing home), CareTrenton.org (a group dedicated to cleaning the streets of Trenton), UIH (strengthens families by working with dads), Henry J. Austin (a health clinic), Cadwalader Learning Center, 3 homeless shelters, 3 elementary schools. and 2 community centers.

The help we will provide will be as diverse as the organizations themselves...from art projects and entertainment, to housekeeping and administrative work, from light landscaping and serving a meal to painting and repairs.  Besides wanting to positively impact our community by putting hands and feet on our faith, we sought out things that could be done by a variety of ages and abilities so that all who wanted to participate, could.  We have several locations where families even with young children can participate together, some appropriate for 12 and up and some that are for adults 18+. 

The logistics have boiled down to this...each location will provide a contact person who will be onsite while we're working, and we will identify a team leader on our end for each project.  In this way, communication can be established prior to the work being done.  The group can go in fully prepared to perform the task at hand.

An army of volunteers - 291 - will be needed for Central Cares Day.  But if your church has a smaller congregation you can still organize something similar.  Simply begin with fewer sites, or, as I hope will occur in years to come with our "Cares Day", organize several churches in your area to work together to achieve the goal!

One of the other exciting facets of this outreach is how we plan to wind things up.  After all the groups have served at their site for the 3 hours, they will gather back together at our church where we will have a time of testimony and fellowship over a picnic lunch.  So often when we hold these large outreaches, we know what has happened in our little section of the event, but we don't hear all the other stories and encounters.  We usually pull together a video of stills, but it's not the same.  By coming together for a meal and time of sharing, we will get to learn how God has taken each one of these small outreaches to create a large impact all over our county.  

Of course, in order to have all this happen, we need a few more teams of volunteers behind the scenes - my ministry team is invaluable in putting together the details, helping sign up volunteers, and more, we need those willing to prep and serve the food, set up and take down  the meal portion of the event, provide childcare for the smaller children who can't help, and most importantly, a prayer team who covers the entire event in prayer!

We are already being blessed as several organizations have sought to meet to discuss an ongoing partnership with our church.  And then there are those crazy little detail Godincidences like the yard sale where I found 82 pairs of work gloves for a fraction of the regular price.

Volunteer signups begin this coming weekend, so stay tuned for updates as Central Cares Day approaches.  I'm sure there will be many God-sightings along the way!!

Adventures In Community Outreach - Christmas Edition

It's January, but I can still picture my church all set up for Christmas.  I can hear them too...the excited voices of families entering the Fellowship Mall, eyes wide, taking in their surroundings and anxiously awaiting the opening of our Christmas Store.

This was our "Second Annual Christmas Store", where financially challenged families could purchase new gifts for their children at 90% off.  Months of planning, weeks of shopping, and an entire day of set up was required for this four hour event!

We started with a "tag tree".  Each tag - numbered from 1 to 200 - indicated an age group from PreSchool to 18, a gender, and a price range of $10, $20 or $30.  Congregants signed out a tag, bought an appropriate gift, and returned it to the church with the tag attached to help us keep track.  Many bought extra gifts too.

We also had cash donations which a "buying team" used to purchase items in multiples, filling in the gaps the tags didn't cover.  When all was said and done there were between 800 - 1,000 gifts purchased for the main store where the parents shopped for their children and the Santa's workshop where kids shopped for parents and siblings.

While parents paid roughly 10 cents on the dollar - items like footballs and Barbies cost $1 while bicycles and mp3 players ran them $4 -  children ages 5 and up shopped in the Santa's Workshop with specially made "Christmas Dollars".  All items in both stores were gift wrapped free of charge, and the littlest family members were supervised in the nursery.

When the parents finished their shopping, they came back down to Fellowship Mall for breakfast, or lunch, or just a cup of coffee while they waited for their gifts to be wrapped and brought to the holding area.  It was a nice time to sit and chat with others, fill out a card for a soldier overseas, or wait their turn to have a family portrait taken.  We were blessed to have a professional photographer set up in one of the classrooms, taking 5x7 pictures which were printed out and framed on the spot and given as a free gift to our guests.  Several said it was the only family picture they had.

The two most important rooms we had were our prayer rooms.  In one room, there were about a dozen prayer warriors who prayed for our guests as well as for the staff of volunteers during the entire event.

In a second room, a husband and wife team made themselves available to any guest who desired prayer.  A number of people took advantage of the prayer room where it was said the spirit of the Lord was evident as requests were shared and tears were shed.

When all was said and done, we had 167 volunteers serve 90 families.  More than 50 cards were filled out and mailed overseas to our troops.  Over 40 family portraits were taken.  Dozens of Bibles were given out.  9 people received individual prayer.  Store sales totaled approximately $1,100.  We donated the funds to our local Salvation Army Drop In Center which serves the homeless population in Trenton, NJ.  Unsold toys were donated to a local organization that works with foster and adoptive families.

So many of the families served expressed their gratitude with hugs, tears, and kind words.  In fact, the director of one sending agency wrote to say that in 22 years she had never heard such wonderful feedback from clients or heard such words of gratitude.  The ripple effects go on and on.

The following weekend, we presented "How The Grinch Stole Christmas" and many of the families we served at the store returned to enjoy the show...then returned again to attend Christmas Eve services. 

We never know what our deeds will accomplish.  We pray for guidance in our approach and planning.  We pray that God would be glorified and that lives would be impacted with the love of Christ.  But beyond that, all we can do is plant the seeds.  Sometimes we are blessed to witness the harvest, and sometimes we toil trusting that God takes our sacrifice of time and talent and treasure and uses it to further His kingdom. 

If you would like more information on outreach ideas to impact YOUR community, just ask in the comments below and I'll be happy to contact you.

Adventures in Community Outreach: Part 2 - Planning a Free Market

In  Part 1 of this trilogy, I explained the concept of a Free Market and mentioned it was 5 months in the planning.  Part 2 will concentrate on those steps.

First, let's take a look at the goal.  It was our desire to reach our neighborhood and surrounding community with Christ's love in a tangible way, no strings attached.  As our pastor put it, "We are blessed to be a blessing".  It was similar to the gleaning process mentioned in the previous post.  To take from our best and share with others.  We have done a lot of work with the homeless, however, this particular outreach was to those who had housing but were living at, or near, the poverty level.

Logistics were huge so tasks to be accomplished were broken down:

• Leadership team.  We developed a team to be over the following areas:  Outreach, Logistics, Volunteers, Operations, Design, Communications, Sub Teams, Donation/Collection, and Social Services Connection.
• Timeline: Deadlines throughout helped us to stay on task and accommodate time needed for printing, agency processing, etc.
• Location:  The model for this outreach was held in a local park because many of those served had no transportation.  We're directly across from a public transportation bus stop and have a large piece of property so having it on site cut costs and simplified logistics.
• Theme:  We not only had the giveaway, but created a carnival atmosphere with fun activities and foods.  Our logo reflected that.feel.  We also chose a verse to convey our goal...1 John 4:19...We love, because He first loved us!
• Budget: Our model had a budget of $10,000 but we had less than half that amount.  We saved hundreds on rentals for festival food machines, generators, and various smaller items because of team members who secured them through employer connections. Still, funds were needed to rent 2 storage pods (for donations), a 20 x 40 tent to cover the shopping area, and 2 inflatables,.  We also needed to purchase face painting supplies, feed approximately 300 attendees and 100 volunteers,

The planning for our June 23rd event began in February when we met to discuss much of the above.  By March we had our team identified, a job description for each outlined and a working timeline.  We also investigated needed permits from the township and county.  April brought a logo design, research on rental items and updates from the individual leaders on how their areas were progressing.  By May, each area was estimating their volunteer needs for the day of, and the more minute details were being looked at and dealt with - there were a ton of them!  We also contacted the agencies who would identify the people to invite and gave them a timeline for distributing invitations and gathering headcounts. 

By June, we hit our stride.

• Our pastor began his preaching series "The Blessed Life", to start casting the vision to the congregation.  

• Prayer had been a key ongoing factor, but a prayer team that would pray for the event as it was taking place was sought. 

• We signed up volunteers and explained the donation process.  We handed out sheets with job descriptions and hours as well as types of items being collected.  Our designer had created a tee shirt that all volunteers would wear the day of the event to create unity and make those serving easily identifiable to those we served.  Our supplier pre-printed enough for the team, and that first Sunday, we wore them to help create a buzz and to identify leadership for those who had questions. 
• We designated 4 donation collection days.  Items were checked upon arrival.  If they were broken, faded or in some way did not meet the standard of "gently used", they were tossed.  All other items were given a 'value' from 1 to 8 and a sticker reflecting that value was affixed to the item..  Items were then boxed according to "department" (kitchenware, electronics, home decor, etc.) and stacked in one of the two on site storage pods we rented.  

• We used a web site called "Volunteer spot" and entered the names and contact information of volunteers.  This web site allowed volunteers to view or change their commitments and also sent out automatic reminders via email.
• A press release was sent to several media outlets, and one local paper did in fact run the story.

The week of the event we picked up rentals (inflatables and carnival food machines were delivered day of), set up the tent, and walked the property to confirm layout and generator/electrical needs. Food was purchased, RSVPs were confirmed, and even more last minute details were ironed out.

We marveled at all that God had done.  We had never attempted anything like this before, yet over 100 people signed on to help.  People were not only donating goods, but encouraged neighbors, friends, family members and co-workers to do the same.  A church neighbor came over one collection day to see what all the hubbub was about.  She was so excited by what was going on she came back three different times with items to donate and brought another neighbor with her.  We started by renting one pod and it quickly became evident that not only was a second pod needed, but we had to rearrange things in the church garage to accommodate larger items like furniture including a dining room set and youth bed, tons of TVs, baby items, bikes and more.  The parable of the five loaves and two fish was often quoted as we watched things multiply by leaps and bounds!

From agency responses, we were preparing for approximately 300 people.  Things were reaching a fever pitch.  It was so exciting!

The last installment of this series is all about Free Market event day!!